Setting Up Your Calendar

Owned by IT Info
Last updated: Jul 31, 2018 by Becca Cook
3 min read


In the Address Book and Calendar section of the Profile page, you can set up your personal calendar to receive reservations and service notices automatically. 

To open the Profile page, click your name at the top of the screen, and choose Profile from the drop-down menu.

Choosing a Calendar Application

The Address Book and Calendar section of the Profile page includes calendar applications you can choose. Select the calendar application:

  • Outlook 2007
  • Google
  • Yahoo!
  • Apple iCal
  • Calendar Feed

Note: The specific calendar service provides step by step instructions to set up the calendar application, as described below.

Outlook

After selecting Outlook, the Outlook dialog appears. Follow these steps:

  1.  Click Continue in the dialog to open Outlook.
  2. The External Protocol Request dialog may also appear; click Launch Application or OK in this dialog if it appears.
  3. The Microsoft Outlook dialog appears with Advanced, Yes, and No buttons. Click Yes. (If you want to configure your calendar, click Advanced and follow the instructions.)
  4. If reservations have not yet been created, another dialog appears warning you that the calendar does not contain appointments. Click Yes.
  5. A new calendar appears in Outlook. To change the name of the calendar, right-click the calendar, choose Rename, and enter the name. 
  6. Follow the steps in "Editing Calendar Settings".

Google

See Setting Up Your Personal Google Calendar. After finishing setting up the calendar, follow the steps in "Editing Calendar Settings".

Yahoo!

After selecting Yahoo!, the Yahoo dialog appears. Follow these steps:

  1. Click Continue and sign in to your Yahoo! Calendar.
  2. Look for the + in the module labeled “Calendar" and select Subscribe to Calendar. A dialog appears with a special URL.
  3. Copy the URL that appears in the dialog into your clipboard.
  4. Paste the URL you copied into the box labeled “Email or iCal Address," and click Next.
  5. Enter a name or title for your calendar, and click Save.
  6. Follow the steps in "Editing Calendar Settings".

Apple iCal

After selecting Apple iCal, the Apple iCal dialog appears. Follow these steps:

  1. Click Continue in the dialog. This opens Calendar (formerly “iCal”) on your Mac and automatically displays the Subscribe dialog with the proper URL for subscribing to the calendar for your reservations.
  2. Click Subscribe. The “Untitled Info” dialog appears. You can change the name and description of your trip calendar. 
  3. Change the Auto-refresh rate to Every hour to ensure any changes made to the trip will reflect on your calendar. 
  4. Click OK. 
  5. Follow the steps in "Editing Calendar Settings".

Calendar Feed

The Calendar Feed choice lets you add reservations to almost any personal calendar that can subscribe to a feed. After selecting Calendar Feed, a dialog appears with a URL and the message “Copy and paste this URL to the Calendar program of your choice.” Copy the URL, and click Done to close the dialog. You can then paste the URL into the subscription function of your calendar application.

For example, if you are using the Calendar app on your iPhone, follow these steps:

  1. Paste the URL into an email and send the email to a mail account on your iPhone.
  2. Open the email on your iPhone, select the entire URL, and choose Copy. 
  3. Choose Settings>Mail, Contacts, Calendars from the Home screen.
  4. Tap Add Account, and then tap Other. The Other screen appears.
  5. In the Calendars section of the Other screen, tap Add Subscribed Calendar. The Subscription screen appears.
  6. Paste the URL into the Server field on the Subscription screen.
  7. Follow the steps in "Editing Calendar Settings".

Editing Calendar Settings

To finish setting up your calendar, follow these steps:

  1. To allow reservations to be placed on your calendar, click the Edit Calendar Settings link under the list of calendar applications. The Calendar Settings page appears.  
  2. If unchecked, click the "Allow services and reservations to be automatically added to my calendar" checkbox to check it. (The default setting is checked.)
  3. To ensure that services and reservations are automatically added to your calendar, click the Test button and check your calendar for a test reservation.
  4. Click the Save button.

Frequently Asked Questions (FAQs) About Calendars

Do I need to subscribe to a calendar every time I complete a reservation?

No. You subscribe to each calendar once, and all subsequent reservations appear in the enabled calendar(s).

Do pre-existing non-expired reservations appear in my calendar after I subscribe to my personal calendar?

Yes. Pre-existing non-expired reservations made after the feature was enabled on the site appear after you subscribe to the calendar(s). However, reservations that expired earlier than four hours in the past are not synced.